Treasurer's Checklist

  • Duties of the Treasurer:
    • Custodian of all PTA funds.
    • Receives and Disburses funds.
    • Prepare monthly budget reports (please walk them through the steps to creating one).
    • Maintain Records
    • Keeping their Unit in a "Good Standing" Status.
  • Have two people count the money after events or fundraisers.
  • The President and Treasurer should be on the bank account.
  • Encourage every one to use the tax exempt letter when making PTA related purchases.
  • Always use your Unit's EIN and not a SSN.
  • Enroll in online banking.
  • Update the yearly budget and have it approved by PTA members at 1st Unit Meeting.
  • Receive a receipt and fill out a check request form for each check written.
  • Use a Service to handle returned checks.
  • Pay dues and fees on time.
  • Never make a check out to cash, always use the person's name.
  • Briefly go over the Fiscal Year End Report and the December 1st deadline.
  • IRS Filing:
    • All PTA's must file annually
    • Use the 990 EZ electronic filing and it should only take a few minutes.
    • Due to IRS the 15th day of the 5th month after fiscal year ends.
    • Due to MOPTA by Dec. 1st.
  • Keep track of each budget line item to be sure no one goes over budget.